Complaints procedure
What we will do if you complain?
If you have a complaint about us, you should let us know by writing to us at:
Customer Service Manager, VIP Gateway, Spring Court, 1 Spring Road, Hale, WA14 2UQ.
Most difficulties can be resolved at an early stage by talking informally with your Account Manager, at the earliest opportunity.
What we will do if you complain?
Timescales for dealing with your complaint
If you send us your complaint in writing, we will write to you within five working days to let you know we have received it.
If you inform us of your complaint by telephone or in person we will write to you within five business days of you telling us. We will confirm in this letter the details of your complaint and ask that you write back to confirm to us that these details are correct.
If we cannot resolve your complaint within four weeks of receipt, we will write to update you about our investigation and to tell you when we will write to you informing you of our decision.
If we are unable to reach a decision sooner, we will contact you no later than eight weeks from the date we first received your complaint. We will then tell you what our final decision is or, if we have not been able to reach a resolution within this time we will give you details of the Financial Ombudsman Service which you can contact about your complaint.
If your complaint relates to your finance agreement
If your complaint relates to the finance linked to your purchase you can still let us know about this, but we will forward it on to your credit provider. The credit provider will acknowledge your complaint and investigate it thoroughly and issue their response within eight weeks.
Channels to Complain
- Post: Customer Service Manager, VIP Gateway, Spring Court, 1 Spring Road, Hale, WA14 2UQ.
- Phone: 0161 260 4038 – Ask for the Complaints Manager
- Email: hello@vipgateway.co.uk – Subject = Complaint
How we will deal with your complaint
When we write to advise you we have received your complaint, we will tell you in that letter the name and job title of the person who is dealing with your complaint. If you have any queries while we are dealing with your complaint, you should contact the person named in that letter.
We will deal with your complaint as quickly as we can. If we have to make a lot of enquiries to investigate your complaint, it may take us longer to reach a decision. It is possible that as part of our investigations we may need to ask you for more information.
While we investigate your complaint we will keep you informed and you will not have to wait any longer than eight weeks to hear the outcome of our review.
We will only use the personal details you give us (when you make your complaint, or later on) to help us deal with your complaint as set out in this complaints handling procedure. The way we use your personal details will comply fully with the Data Protection Act 2018 For more details about how we use your personal details, please see our Privacy Policy
How we will reach our decision
When investigating your complaint, we will always take account of what you tell us. We will reach our final decision based on the outcome of our investigations and what you have told us.
We will assess complaints according to the law and the principles and guidance produced by our regulators – The Financial Conduct Authority (FCA) – the Office of Fair Trading.
Telling you about decision
If we can’t reach a decision within eight weeks of receiving your complaint, we will write to you to explain the outcome of our investigation and what we propose to do about it. If we decide your complaint is unfounded, our letter will explain why.
What if you are not happy with our final decision?
If you disagree with our decision you should contact us. Alternatively, if you cannot settle your complaint with us, you may want to refer the complaint to the BVRLA Conciliation Service by e-mailing complaint@bvrla.co.uk We will cooperate fully with the BVRLA.
Alternatively, you can contact the Financial Ombudsman Service with your comments. You can also contact the Financial Ombudsman Service if you have not received a response from us within eight weeks from the date of your complaint.
If we do change our decision, our letter will tell you what our revised decision is and how and why we reached it.
Should you remain dissatisfied you have the right to ask the Financial Ombudsman Service to review your case. We will cooperate fully with the Financial Ombudsman.
You should telephone on 0800 023 4567 or write to:
Financial Ombudsman Service Exchange Tower
London
E14 9SR
Or email Complaint.info@financial-ombudsman.org.uk.
Consumer credit is not covered by the Financial Services Compensation Scheme (FSCS)
